Our Event Management & planning Services

We’ve slung drinks, booked bands, and lugged gear through more carparks than we can count. These days, we bring all that hard earned know how to your event. The fun bits, the fiddly bits, and everything in between. If it needs doing, we probably already have (and lived to tell the tale).

White Chapel Jak Band performing on the New Years Eve Napier stage at night with a large audience watching, stage lights and metallic arch overhead.

Event Management & Logistics

We know events don’t just happen - they’re built from the ground up, with good people, clear plans, and a whole lot of moving parts. Whether it’s a community celebration, a small-town showcase, or a full scale festival, we help shape the vision, then carry the load to bring it to life.

From artist logistics to zero waste plans, traffic management to ticketing, we take the whole list off your hands - coordinating the crew, wrangling suppliers, managing budgets, and keeping everyone on track. We work closely with communities, councils, and creatives to make sure your event runs smooth, feels right, and brings people together.

    • Event feasibility

    • Project planning

    • Budgeting

    • Venue sourcing

    • Supplier and contractor management including audio visual and traffic management

    • Volunteer & staff recruitment

    • Artist logistics

    • Entertainment programming

    • Ticketing & registrations

    • Bar operations & liquor licenses

    • Vendor recruitment and catering

    • Zero waste solutions

  • What types of events do you manage?
    We work across a wide range of events - from community celebrations and boutique experiences to large-scale festivals and multi-day events. Whether it's a street party, a food and wine event, or a full production concert, we can help.

    Can you help us develop our event concept and plan from scratch?
    Yes. We can support you from the very beginning – shaping the vision, scoping the site, building timelines, and creating detailed event plans to bring your idea to life.

    How far in advance should we get in touch?
    The sooner, the better! Getting us involved early means we can help shape the planning, secure the right suppliers, and avoid last-minute headaches. For larger festivals or complex events, 6–12 months out is ideal. For smaller events, a few months’ notice can work – but if you’re on a tighter timeline, get in touch anyway. We’re great at jumping in when you need us.

    Do you manage event budgets?
    Absolutely. We can work alongside you to oversee your event budget, tracking costs along the way, helping you get the most out of your spend without compromising on quality.

    Can you manage suppliers and contractors?
    Yes, we’re experienced in wrangling suppliers, booking contractors, and coordinating crews to make sure everything happens when and where it should.

    Do you handle compliance and permits?
    We do. We can manage all the necessary event permits, safety plans, risk assessments, and work closely with councils, stakeholders, and emergency services to keep things compliant and stress-free. We also have a network of other suppliers we work with for those trickier and specialised compliance challenges.

    Can you assist with traffic and crowd management?
    Yes, we work with qualified traffic management providers to develop traffic management plans, manage access points, and work with security teams to ensure smooth crowd flow and safe site operation.

    How do you approach sustainability?
    We build zero waste and sustainability solutions into the planning process wherever possible - from waste management sorting providers, to reusable systems and low-impact infrastructure.

    Do you work with local communities?
    We love working with local communities. We’re big believers in events that bring people together and always aim to engage local suppliers, creatives, and community groups along the way.

    Can you manage artist logistics?
    Yes. From travel and accommodation to stage schedules and backstage hospitality, we take care of the fine details so your artists (and their teams) feel supported.

    Do you offer on-the-day event management?
    We sure do. We’re on the ground making sure everything runs to plan – troubleshooting, managing the run sheet, supporting crews, and keeping the day flowing from start to finish.

Get in touch
People dancing and socializing at a lively indoor party or nightclub with dim lighting, exposed brick walls, and round ceiling lights.

Bar Operations

Running a great event bar is part science, part art, and a whole lot of hustle. We’ve worked the pours, handled the rush, and navigated the mayhem of those gates-just-opened moments, so we know what it takes to keep the drinks flowing and the vibe just right. Our focus is always on fast, friendly service that keeps queues moving, manages the license, and leaves your crowd raving about more than just the music.

We handle the nuts, bolts, and behind-the-scenes bits that make a bar hum - from special licensing and compliance to stock control, budget management, and zero waste solutions. We’ll work with you to design a setup that suits your site, recruit and manage a top-notch bar team, and put the right systems in place to keep things running smooth from first pour to pack down. Whether it’s a boutique pop-up or a high-volume festival bar, we’ve got it covered.

    • Special licensing and compliance

    • Alcohol management plans

    • Bar design and infrastructure sourcing

    • VIP bar management

    • Stock control and product ordering

    • Staffing recruitment and management

    • Payment solutions

    • Sales and stock reconciliation

    • Zero waste planning

    • Signage and customer flow design

    • Budget management and cost control

    • Post-event reporting

  • Can you manage the liquor license for our event?
    Yes, we can handle special license applications and ensure all compliance and regulatory requirements are met. We’ll oversee the process from start to finish and manage the paperwork along the way.

    How do you ensure quick service and minimal queues?
    We focus on smart bar layouts, clear customer flow, efficient staffing, and optimised payment systems to keep service fast and lines moving based on the size of the audience.

    Can you provide the bar staff?
    Absolutely. We recruit and manage a small team of experienced, reliable duty managers and bar staff who are trained to deliver great service and handle the pace of busy events. For larger events we work with hospitality staffing agency’s to ensure we can meet the required number of staff for your event.

    Do you offer cashless payment solutions?
    Yes, we can set up and manage cashless bar systems to streamline service (we recommend this!) as it reduces risks with cash handling, and provides clear, real-time sales and stock reporting.

    How do you manage stock control?
    We oversee product ordering, stock management, and on-site controls to minimise waste, prevent shortages, and manage sales.

    Can you help us design the bar layout?
    Definitely. We’ll design a bar setup that suits your site, maximises the use of the space, and supports smooth, efficient customer service.

    What’s your approach to alcohol management and customer safety?
    We implement alcohol management plans that support responsible service and compliance, while working closely with security and bar staff / hydration teams to manage service and maintain a safe environment.

    Do you provide post-event reporting?
    Yes. We offer detailed post-event reports covering sales, stock reconciliation, staffing, and bar performance to give you a clear picture of how things went.

    Can you help with zero waste or sustainability goals?
    We can. We offer waste minimisation strategies, eco-friendly bar solutions, and partnerships with sustainable suppliers to help you meet your environmental targets.

    Can you manage multiple bars across the same event?
    Yes, we can operate bars of all sizes, from boutique pop-ups to multi-bar festival setups, coordinating teams and stock across the whole site.

Get in touch
A woman with curly hair dancing with her eyes closed and smiling, wearing headphones, at a DJ booth with a mixer, during a lively party or event.

ARTIST PROGRAMMING & TALENT

We’ve spent years side-of-stage, front-of-house, and in the thick of the action, building solid relationships with entertainers, artists, and promoters from Hawke’s Bay and right across Aotearoa.

Whether you’re looking for laid-back local sounds, high-energy headliners, or something a little unexpected, we can help you build a line-up that hits the mark and leaves your crowd wanting more. We’ll handle the bookings, the budgets, and all the behind-the-scenes details to make sure everyone’s where they need to be — and loving the experience.

    • Scouting artists that could suit your event

    • Negotiating contracts and locking in the details

    • Budgeting for artist costs and travel

    • Advancing travel and accommodation bookings

    • Coordinating production and tech requirements

    • Artist liaison and on-the-day logistics

  • Can you help us figure out what kind of entertainment would suit our event?
    Absolutely. Whether you’ve got a clear vision or just a general vibe, we can suggest artists that will match the tone, audience, and goals of your event.

    Do you only book local acts, or can you bring in national talent too?
    We work with both! We’ve got strong connections across Hawke’s Bay as its our stomping ground, but we have also worked with artists from right across Aotearoa, so whether you want to keep it local or bring in a headline act from further afield, we’ve got connections and options.

    Can you manage artist contracts and negotiations?
    Yes, we can handle all the contract negotiations and logistics so you don’t have to. We’ll make sure everything’s locked in clearly and professionally.

    What if the artist needs travel and accommodation?
    No stress — we can organise and advance all the travel, accommodation and itineraries so artists arrive happy, rested, and ready to play come show day.

    Do you take care of tech specs and production needs?
    Yep! We liaise with production suppliers and teams to make sure all tech requirements are sorted well in advance — no last-minute surprises.

    Will someone be looking after the artists on the day?
    Definitely. We offer full artist liaison support. From ground transport to meet-and-greets, rider prep to green room setups, making sure everyone’s on time, on stage, and feeling good, we can look after it all.

    Can you help promote the artists or include them in our marketing?
    We sure can. We’ll coordinate with artists to supply promo materials, assist with social content, and make sure you’ve got what you need to spread the word about your event.

    What happens if an artist cancels?
    It doesn’t happen often, but if it does, we’ll move quickly to find a suitable replacement and keep the show on track. Contingency planning is part of the job.

Get in touch

Looking for local Hawkes Bay Artists? Check out the Hawkes Bay Music Hub.
People dancing and having fun at night outdoors, some with their eyes closed and smiling. New Years Eve Napier.

EVENT COMPLIANCE

It might not be the most glamorous part of events, but getting the paperwork right is what keeps the wheels turning. From permits and licensing to safety plans and compliance checks, we handle the tricky bits behind the scenes so everything feels effortless out front. You bring the people - we’ll make sure the paperwork doesn’t get in the way of the party.

We work closely with councils, emergency services, landowners, and key stakeholders to keep your event safe, legal, and stress-free. Whether it's traffic management plans, waste minimisation strategies, alcohol compliance or health and safety systems — we’ve done it before, and we’ll guide you through it all. You bring the vision, we’ll handle the fine print.

    • Event permit and license applications

    • Health and safety and risk management plans

    • Alcohol licensing and compliance

    • Management of traffic management suppliers

    • Waste minimisation and zero waste strategies

    • Stakeholder and council liaison

    • Contractor inductions and safety briefings

    • Event documentation and post-event reporting

  • Do all councils have the same event requirements?
    Not quite. While there are some common processes, every council has its own way of doing things. Different paperwork, timelines, and expectations. We’ve worked with a number of councils across Aotearoa, so we know how to ask the right questions and navigate the differences to get everything over the line without too much stress.

    Can you handle permit applications on our behalf?
    Yes - we can take care of the full application process, from identifying what’s needed to preparing the paperwork and liaising with council facilitators and teams directly.

    What kind of compliance plans do we need for an event?
    It depends on your events size, type and location, but typically you’ll need event management plans, health and safety plans, alcohol management plans (if serving drinks), waste management plans, and sometimes traffic management and noise management plans. We’ll help you figure out exactly what’s required and take care of it.

    How early should we start the compliance process?
    The earlier the better - especially when councils are involved. Some permits need to be submitted months in advance, so getting started early gives us the best chance to avoid delays or any last-minute surprises.

    Do we need insurance for our event?
    Most councils and venues will require public liability insurance as a minimum. We can work with your insurance broker to advise on what level of cover is appropriate and help you arrange it if needed.

    Can you help us work with emergency services or community partners?
    Absolutely. We’re experienced in working with a range of stakeholders, including emergency services and community groups, to make sure your event is safe, respectful, and well-supported.

    Can you help with noise control or sound level limits?
    Yes. We can help you navigate local noise rules, liaise with council on any restrictions, and work with production teams and noise monitoring suppliers to prepare noise management plans that tick all of the boxes and make sure your event sounds great without stepping outside the limits.

    Are the rules different for events on public vs private land?
    They can be. Depending on the region, events on public land often involve more permits, especially around access, safety, and environmental impact. We’ll assess your site and make sure you’re covered, whether it’s a public park, private property, or somewhere in between.

Get In Touch

Contact us

Ready to make some magic (and a very good runsheet)? Let’s create something great together - story, stage, spreadsheets and all.

Drop us your big ideas, or just let us know if your stuck on one part of the puzzle and we’ll help turn your event into a story worth showing up for.